Membership software needed! Anybody advise please?

Rich L · 13 February 2016, 11:25

Hi all

It's been a very long time since I've been on the forum - but when a quandary arises, I always know someone on RIBnet will know!!

Not RIB related (sorry), I have recently taken over a membership secretary of our local residents association of which there are about 100 members in a community of 1000 or so.

I'm looking for a software package that can:
1. Maintain a simple ledger of membership fee paid, when and who
2. Auto generate a simple email reminder when subs are due

Hopefully free software but if not it needs to be a modest fee only! It's a very small non profit making, voluntary organisation - more of a club.

Can anybody offer any advice or point me to a different forum that may know please?

Many thanks in advance

Rich

Poly · 13 February 2016, 12:41

I imagine getting paid is a PITA for this sort of thing. Consider gocardless (direct debit system) which will make year two less painful! They may even have a club subscription management offering (or something that plugs in)

Custom RIB · 13 February 2016, 14:25

Could you not use excel and do a mail merge using word? Not exactly sure of how this is done.

Or you could set up a website which has a news letter function that sends out emails to your customers. If you do this you can also keep them updated by a blog.

Zodiac Milpro Dealer www.customrib.co.uk

Custom RIB · 13 February 2016, 14:33

Also a free app called invoice2go might help you

Zodiac Milpro Dealer www.customrib.co.uk

John Kennett · 13 February 2016, 18:24

Have a look at webcollect.org.uk

I think that should do what you need, and for 50-100 members costs £60/year. There's a 3 month free trial too.

treerat · 13 February 2016, 18:50

Never used it but they keep emailing the hockey club asking us to try them - https://paysubsonline.com/

Rich L · 14 February 2016, 15:31

Thanks all. Some good ideas and I'll look into all these options. Really needs to be very cheap as the subs are only £10 / year and that's hard enough to collect even though residents get quite a lot for their money.

Somebody else mentioned outlook?

Much appreciated

Rich

whisper · 14 February 2016, 15:55

If you can't find a program and you can use Excel, Word and Outlook then take a look at this video:

https://www.youtube.com/watch?v=wozo9KGAdAw

I would use a spreadsheet to hold all your info and if they have paid or not, you can send reminders or thank you emails

I hope this helps

Rich L · 14 February 2016, 23:06

Quote:

Originally Posted by whisper

If you can't find a program and you can use Excel, Word and Outlook then take a look at this video:

I would use a spreadsheet to hold all your info and if they have paid or not, you can send reminders or thank you emails

I hope this helps

Brilliant, thanks (I can) 👍👍

MatFromPoland · 15 February 2016, 08:48

In such scenario buy some external USB hard drive (even smallest one) and backup this excel. Even keep separate backups for every month or week.
You can use disk in cloud. In some countries when you buy new smartphone you have for free some space in clouds.
You will avoid heart break when current PC stop working ...

Rich L · 16 February 2016, 18:33

Quote:

Originally Posted by MatFromPoland

In such scenario buy some external USB hard drive (even smallest one) and backup this excel. Even keep separate backups for every month or week.
You can use disk in cloud. In some countries when you buy new smartphone you have for free some space in clouds.
You will avoid heart break when current PC stop working ...

Thanks for the tip